Understanding the Letter of Employment for Mortgage Approval

letter of employment for mortgage approval

Navigating the path to homeownership in Canada involves more than just saving for a down payment and finding the perfect property. One crucial step is providing a letter of employment for mortgage approval. This document plays a pivotal role in the mortgage application process, acting as a testament to your financial stability and ability to repay the loan. Let’s delve into what a letter of employment for a mortgage entails, its importance, and how to ensure it meets the lender’s requirements.

What is a Letter of Employment?

A letter of employment is a document provided by your employer that verifies your employment status, including your position, salary, and the length of your employment. Most mortgage lenders require this letter as part of the application process to determine your eligibility for a mortgage.

Why is a Letter of Employment for Mortgages Important?

Solidifies Your Income Claim

The primary purpose of a letter of employment is to validate the income you’ve declared on your mortgage application. Lenders use this information to calculate your debt-to-income ratio, a key factor in determining how much you can borrow.

Demonstrates Job Stability

Lenders look for signs of stable employment, as it indicates a consistent ability to make mortgage payments. A letter of employment showing a history of steady work with one employer or continuous employment in the same field can strengthen your application.

Required by Lenders for Approval

Simply put, without a letter of employment, most lenders won’t proceed with your mortgage application. It can be a non-negotiable part of proving your financial readiness for a mortgage.

What Should a Letter of Employment For Mortgage Approval Include?

A comprehensive letter of employment should contain the following information:

  • Employee’s Full Name: To match with other identification documents.
  • Employment Start Date: Shows the length and stability of employment.
  • Position Held: Confirms your role within the company.
  • Salary Details: Annual salary plus any bonuses or overtime that are regular and can be considered reliable income.  If you are paid by the hour, then it should state your guaranteed hours per week at your hourly rate.
  • Type of Employment: Specifies whether you are a permanent, temporary, or contract employee.
  • Employer’s Contact Information: Allows the lender to verify the information if necessary.

How to Obtain a Letter of Employment For Mortgages

Requesting a letter of employment is straightforward:

  1. Request in Writing: Contact your HR department or direct supervisor with a written request for a letter of employment. Include details about what the letter needs to confirm, based on your lender’s requirements.
  2. Provide a Deadline: Give a clear timeframe for when you need the letter, ideally allowing a few days before your mortgage application deadline.
  3. Follow Up: If the deadline is approaching, and you haven’t received the letter, a polite follow-up can ensure it’s being processed.

Tips for a Smooth Process

Double-Check for Accuracy

Ensure all the information in the letter is accurate and matches the details you’ve provided in your mortgage application. Discrepancies can lead to delays.

Update for Major Changes

If there are significant changes to your employment or income after receiving the letter but before mortgage approval, inform your lender immediately. Transparency is key to maintaining trust and credibility.

Keep a Copy

Always keep a copy of the letter for your records. You may need it for future reference or in case of any disputes.

Letter of Employment for Mortgage Approval FAQ

Can a letter of employment be emailed?

Yes, most lenders accept electronic copies as long as the letter is on company letterhead and includes a signature from a company official.

What if I’m self-employed?

Self-employed individuals need to provide different documentation, such as tax returns and business financial statements, in lieu of a traditional letter of employment.

How recent does the letter of employment need to be?

Lenders typically require the letter to be dated within 30 days of your mortgage application to ensure the information is current.


A letter of employment stands as a pivotal document in the journey towards securing a mortgage, offering lenders a clear snapshot of your financial stability and earning potential. Understanding its importance, ensuring comprehensive and accurate information, and adhering to the specific requirements set forth by lenders can significantly smoothen your path to mortgage approval.

As you navigate through the intricacies of the mortgage application process, remember that you’re not alone. If you find yourself with questions or in need of guidance, reaching out to a knowledgeable mortgage broker can be a game-changer. Whether you’re grappling with the specifics of a letter of employment or strategizing the best mortgage plan, I’m here to help.

Taking the first step towards owning your dream home doesn’t have to be daunting.

Reach out to me today, and let’s navigate the path to securing your mortgage together.

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